GKIM Job Family: Records Manager

Understanding the organisation’s records management responsibilities under the Public Records Act 1958 and the Code of Practice under Section 46 of the Freedom of Information Act 2000 and, where applicable, the Public Records (Scotland) Act 2011, the Code of Practice under Section 61 of the Freedom of Information (Scotland) Act 2002, and the Public Records Act (Northern Ireland) 1923.

Understanding retention and disposition.

Educating users about Records Management responsibilities through guidance and training.

Managing the physical archives space.

Preserving digital records.

Having knowledge of records systems and their functionality.

Maintaining knowledge of sector developments in technology and best practice to support good Records Management.

Establishing policies, processes and implementing them across the department.

Ensuring accurate and up-to-date retention schedules are implemented across the department.

Identifying and assessing records to be retained in the department, or transferred to The National Archives.

Identifying records for destruction and managing destruction.

Managing records throughout their lifecycle.

Managing sharing of records with the police or other investigatory bodies.

Dealing with Machinery of Government (MOG) changes.

Developing records systems processes and the user experience.