Digital Portfolio Manager

Summary

A digital portfolio manager helps to co-ordinate and manage a portfolio of digital projects.

At this role level, you will:

help to create environments that enable teams to deliver

support the prioritisation of a group of projects and programmes

help teams to follow governance and delivery processes

help stakeholders understand the performance of work and any related risks

support more senior portfolio managers and leadership in making improvements

Background

Description	Background
Has project management and leadership skills with a good knowledge of business analysis. Knows own organisation's policy framework, management structures and reporting procedures. Has planning, communication and presentation skills and is proficient in project quality management.	Prior Knowledge and Skills

Work Activity Components

Title	Details
Execute and support (POMG) (Level 5)	Executes planned portfolio management activities in line with corporate standards and provides ongoing advice and support to programme / project managers.
Portfolio definition (POMG) (Level 5)	Supports the definition of operational portfolio management plans and activities for a set of projects or programmes from business case to final business-as-usual delivery.
Portfolio economics (POMG) (Level 5)	Monitors and reviews portfolio economics to include cross portfolio costs, operational budgets, staffing, resourcing and individual programme and project risks.
Reporting and controls (POMG) (Level 5)	Provides general advice and issues reports to management on the effectiveness and efficiency of control mechanisms.
Approach, standards and good practice (POMG) (Level 5)	Checks the standards for the project/programme delivery lifecycle, including pre-approval of business cases, ensuring adherence to the portfolio management approach.
Issues (POMG) (Level 5)	Resolves issues with project/programme structure, resourcing, timings, risks, funding and dependencies across the portfolio.

Behavioural Skills

Title	Details
Decision Making	Making decisions at the appropriate time, taking into account the needs of the situation, priorities, constraints, known risks, and the availability of necessary information and resources.
Goal Orientation	Maintaining focus on agreed objectives and deliverables.
Commercial Orientation	Understanding commercial considerations and ensuring alignment with them when making decisions or recommending actions.
Organisational Awareness	Understanding the hierarchy and culture of own, customer, supplier and partner organisations and being able to identify the decision makers and influencers.
Cross-Functional and Inter-Disciplinary Awareness	Understanding the needs, objectives and constraints of those in other disciplines and functions.
Interacting with People	Establishing relationships, contributing to an open culture and maintaining contacts with people from a variety of backgrounds and disciplines. Effective, approachable and sensitive communicator in different communities and cultures. Ability to adapt style and approach to meet the needs of different audiences.
Follow-up and Monitoring	Checking progress against targets, taking action to resolve exceptions/ issues and reporting and escalating where necessary.

Technical Skills

Title	Details	Depth
Business Analysis Techniques	Applying techniques that help investigating, analysing, modelling and recording a business area or system of interest.	Familiar with

Other Skills

Title	Details	Depth
Budgets	Principles, methods, techniques and tools for the preparation and monitoring of budgets to manage costs and ensure cost-effectiveness and value for money.	Familiar with
Business Proposals	Methods and techniques for preparing and presenting business cases, requests for proposal (RFP) invitations to tender (ITT) and statements of requirements/work both verbally and in writing.	Familiar with
Project Management	Principles, methods, techniques and tools for the effective management of projects from initiation through to implementation.	Proficient in
Techniques for Effective Meetings	Methods and techniques for running effective meetings and for understanding and influencing the roles played by participants.	Familiar with
Project Planning and Control Techniques	Methods and techniques associated with planning and monitoring progress of projects.	Proficient in
Programme Management	Principles, methods, techniques and tools for the effective management of a programme of projects and related activities through to the successful achievement of planned business benefits.	Familiar with
Resource Allocation	The effective and efficient routine deployment of resources, (but also including reassessment and reallocation in a dynamic multi-project environment), to achieve optimum results.	Familiar with
Project Risk Management	The identification, assessment and management of project risks, that could result in time or cost over-runs, or failure to deliver products which are fit for purpose.	Familiar with

Training

Title	Details
Systems Development	Systems development, including development life-cycles and methods, organisation interfaces, typical corporate application architectures, project and programme management, risk management and change control.
Programme Management	Principles and practices to be followed in selecting, planning and managing a programme of projects, and the roles and responsibilities associated with programme management.
Benefits Management	The process and technique applied to identify, quantify, monitor and review benefits in order that they are realised from a business or IT change initiative.
Security Awareness	Tools and techniques to help users and employees understand the role they play in helping to combat information security breaches and for IT and security professionals to prevent and mitigate risk.

Professional Development Activity (PDA)

Title	Details	PDA Group
Deputising	Standing in for supervisor or manager on a temporary basis during periods of absence.	Broadening Activities
Job Shadowing and Special Assignments	Undertaking temporary periods or secondments in other roles, particularly those that offer a new perspective on own function or exposure to other environments and cultures.	Broadening Activities
Mentoring	Acting as a mentor, advising those for whom there is no direct responsibility, on matters to do with their job role, career and professional development.	Broadening Activities
Research Assignments	Exploring a topic which is not part of own normal responsibilities and presenting findings to colleagues and/or management	Increasing Knowledge
Gaining Knowledge of Activities of Employing Organisation	Developing an understanding of the potentially diverse range of activities (service, governance, administrative, regulatory, commercial, charitable, industrial, etc.) undertaken by the employing organisation.	Increasing Knowledge
Gaining Knowledge of IT Concepts and Techniques	Undertaking study, learning and, where possible, practice in IT concepts and techniques external to own function.	Increasing Knowledge
Participation in Professional Body Affairs	Taking an active part in professional body affairs at branch, specialist group, committee or board level.	Participation in Professional Activities
Negotiating and Influencing	Undertaking learning and practice of negotiating with and influencing others.	Developing Professional Skills

Organisational Skill Name and Description

Framework	Skill	Level
Government Digital and Data Profession Capability Framework	Agile working Agile delivery involves encouraging teams to build incrementally, test and iterate their work based on regular feedback and other useful data.	Awareness Agile working You can: show an awareness of Agile methodology and the ways to apply the principles in practice take an open-minded approach explain why iteration is important iterate quickly
Government Digital and Data Profession Capability Framework	Communicating analysis and insight	Working Communicating analysis and insight You can: understand the appropriate media to communicate findings shape and share communications relevant to the audience give tactical recommendations
Government Digital and Data Profession Capability Framework	Governance and assurance Governance and assurance involves defining and ensuring adherence to an organisation's quality control and compliance processes.	Working Governance and assurance You can: understand how governance works and what governance is required take responsibility for the assurance of a service and know what risks need to be managed
Government Digital and Data Profession Capability Framework	Planning	Awareness Planning You can: understand the importance of planning and forecasting show an awareness of the different ways to develop a plan
Government Digital and Data Profession Capability Framework	Stakeholder relationship management Stakeholder relationship management involves managing stakeholder requirements and communications throughout a project, while remaining focused on the user needs.	Working Stakeholder relationship management You can: identify important stakeholders and communicate with them clearly and regularly tailor communication to stakeholders' needs and work with them to build relationships, while also meeting user needs build and reach consensus work to improve stakeholder relationships, using evidence to explain decisions made
Government Digital and Data Profession Capability Framework	Strategic thinking Strategy involves creating a plan to achieve a team or organisation's objectives.	Awareness Strategic thinking You can: explain the strategic context of your work and why it is important support strategic planning in an administrative capacity

Framework

Skill

Level